Templates and checklists

Checklist · Security

CCTV Checklist

A checklist for using CCTV fairly and lawfully, whether in a shop, office, school, or other premises.

Editable checklist

This is a general starting template, not legal advice. Adapt it to your business and have it reviewed before you rely on it. Text in square brackets is for you to complete.

CCTV Checklist

CCTV footage of identifiable people is personal data. Use this checklist to keep your cameras fair and lawful.

Purpose and necessity

[ ] You have a clear, legitimate reason for each camera (for example security).
[ ] Cameras are not in private areas such as bathrooms or changing rooms.
[ ] You record only what you need for the purpose.

Transparency

[ ] Clear signage tells people they are being recorded and who operates the cameras.
[ ] Your privacy notice mentions CCTV and how to ask about footage.

Storage and retention

[ ] Footage is stored securely with limited access.
[ ] There is a set retention period, after which footage is deleted.
[ ] You do not keep footage longer than necessary.

Access and requests

[ ] Only authorised people can view footage, and access is logged where possible.
[ ] You have a process to handle a request from someone for footage of themselves.
[ ] Sharing footage with police or others is done with a proper basis.

Review

[ ] Camera positions and retention are reviewed periodically.
[ ] Monitoring of staff, if any, is proportionate and disclosed.

Legal note. This is a general checklist, not legal advice. Adapt it to your premises and confirm specifics against the Act.